Overview
Studio Woodford (referred to throughout as ‘we, or ‘us’ or ‘our’) are committed to protecting and respecting the privacy of our visitors.
This Privacy Policy explains what happens to any personal data that you provide to us, or that we collect from you, whilst you visit our website www.studiowoodford.co.uk, or during the course of our day to day encounters. This statement only covers this Studio Woodford website and not the websites that may be linked to, or from, this website.
What data we collect
We collect and process a variety of personal information, depending on the circumstances under which personal information is made available to us. We may use personal information in the following circumstances:
Business contacts - We hold the names, job titles, employer details and professional contact details for various business contacts, including client contacts, supplier contacts and interested parties.
Clients – We hold the names, job titles and professional contact details for our clients in the course of carrying out a contract. During this time, we may also collect and use personal information of other individuals that work for our clients. This can include names, contact details and information about an individual’s role.
Consultants - If you are a consultant, we will process your name, professional and personal contact details, CV and professional background, payment details and information about the work you complete for us.
Job Applicants - Where you apply for a role with us, we will process the personal information you provide as part of your application and any interview selection process. This will ordinarily include your name, personal contact details, professional history, education and qualifications and references. We may also collect and use some special categories of personal data about job applicants, such as information about an applicant's racial or ethnic origin and some health information regarding any medical conditions or disabilities.
We will collect additional personal information in the course of job-related activities throughout the period of when an employee works for us.
How we collect your data
We only use personal information which we have obtained directly for the purposes described in this Privacy Notice. Personal Information is gathered in the following ways:
Business Contacts – This will be collected in the course of business-as-usual correspondence, business cards, social media contacts and events.
Clients - This will be collected in the course of business-as-usual correspondence, business cards, social media contacts, events and at the initiation of a contract.
Consultants - This will be collected in the course of business-as-usual correspondence, business cards, social media contacts and events.
Job Applicants - Personal information will be gathered directly from you or a recruitment agency. We may sometimes collect additional data from third parties including former employers, credit reference agencies or other background check agencies.
Note: confidential data is not stored on this website.
What we do with your data
We will never disclose, share or sell your data without your consent or unless required to do so by law. We will use personal information for the following purposes:
Business contacts - We process the personal information of our business contacts as necessary for the legitimate interests of managing the day-to-day operation of our business, including correspondence, engaging suppliers, and promoting our services to business contacts. We may send marketing emails updating our contacts on our business activities, however your consent will be obtained before you receive such emails.
Clients – We process our clients data in performance of a contract. We will also process the personal information of other individuals that work for our clients to the extent necessary in performance of the contract. We may send marketing emails updating our contacts on our business activities; however your consent will be obtained before you receive such emails.
Consultants – We process the personal details of our consultants for the legitimate interests of determining whether to employ a particular individual for a role within a project. We may send marketing emails updating our contacts on our business activities; however your consent will be obtained before you receive such emails.
Job Applicants - We process the personal information of job applicants for the legitimate interests of determining whether to employ a particular individual for a role in our organisation. Where we decide to employ a job applicant, we process their personal information for the purposes of entering and performing our employment contract with the applicant. We process racial and ethnic origin and health information of job applicants for the purposes of meeting our legal obligations under employment and similar laws.
Third parties
We only share personal information with third parties:
…to the extent necessary for fulfilling the purposes outlined in this privacy policy
…when you post to a social media website, forum, review website or any other such facility in the public domain any information you choose to post will be available to access on the internet, depending on your own personal account settings. We recommend that you do not make public and sensitive personal information such as your postal address, with your permission or as permitted by law;
…where we are under a legal or contractual obligation to do so; or
…where is it fair and reasonable for us to do so in the circumstances.
We may share personal information with the following third parties:
Suppliers - We use a number of different suppliers, including IT suppliers, payment processors and consultants, with whom we share personal information so that these suppliers can process personal information on our behalf. In these circumstances, we take steps required by data protection laws to ensure that these suppliers protect the personal information we share with them.
Government bodies - We may be required by law to share personal information with government bodies and regulators (such as HMRC).
We include some links to third parties on this website, these are usually collaborators or associated organisations. Where we provide a third-party link it does not mean that we endorse or approve that site’s policy towards visitor privacy. You should review their privacy policy before sending them any personal data.
Phishing / Spoofing schemes
If you receive a request to provide sensitive information (including your Account password, or any payment information) via email or to a website or individual claiming to be us, that does not appear legitimate, please do not respond, or disclose your information. Please immediately report any such communication or request to us at: GDPR@studiowoodford.co.uk
Cookies
Cookies are small pieces of data that websites store on a device. Cookies can improve your and your visitors’ browsing experience because they help websites remember preferences and understand how people use different features. Cookies cannot be used to identify you personally and can’t harm your computer.
We will not use cookies to collect or store personally identifiable information about you, but you may wish to restrict or block the cookies which are set by our website, or indeed any other website, and you can do this through your browser settings.
Children’s Privacy
The Site is not directed to children under the age of thirteen (13). If you are under thirteen, do not provide your personal information on or to the Site. Users who are below the age of eighteen (18) should not use the Site without permission from their parent or legal guardian
Privacy Rights
Individuals are entitled to exercise any of the following privacy rights in respect of our processing of personal information:
Access - Individuals can request access to a copy of their personal information held by us, along with details of what personal information we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision-making.
Rectification - Individuals can ask us to change or complete any inaccurate or incomplete personal information held about them.
Erasure - Individuals can ask us to delete their personal information where it is no longer necessary for us to use it, or where we have no legal basis for keeping it.
Restriction - Individuals can ask us to restrict the personal information we use about them where we are not able to erase their personal information or where an individual has objected to our use of their personal information.
Object - Individuals can object to our processing of their personal information
Portability - Individuals can ask us to provide them or a third party with some of the personal information we hold about them in a structured, commonly used, electronic format so it can be easily transferred.
Withdraw Consent - Generally, we do not require consent to process personal information and so we do not ordinarily ask for consent to process personal information. However, where we do ask for consent to process personal information, such as marketing emails, individuals have the right to withdraw their consent at any time. Please make all requests to exercise privacy rights to GDPR@studiowoodford.co.uk.
We are required to verify the identity of anyone requesting to exercise their privacy rights and we may ask individuals to provide valid identification documents when making a request to allow us to do this.
We will not make any charge for responding to any request from an individual exercising their privacy rights, and we will respond to any requests in accordance with our obligations under data protection laws.
Company Registration
Company name: Studio Woodford Ltd. Company Number: 14793582. Registered in England and Wales. Registered address: 23 South View Close, DA5 1EG.
Intellectual Property Rights
Unless otherwise stated, we are the owner or the licensee of all intellectual property rights in our website, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.